Step 5: Choose the Single View option and then click the OK button When you choose this option you will be able to choose a new view. Step 3: Click on the Timeline View Drop down as seen here and choose the More Views option. You will notice on the ribbon that there are options to copy the timeline to any external source, but to the far right, there is an option to switch the Timeline view. Step 2: Click inside the timeline view to activate the Timeline Ribbon’s context sensitive Timeline Tools as seen here. The steps for building a timeline don’t change – the key is to save and name a timeline view. You can actually save and name different Timeline views so all you have to do is switch between them quickly and easily. Create multiple timeline views in MS Project Ugh! Here is where a little information goes a long way. When a different audience needs to see different information, some managers or schedulers will delete the existing tasks from the view and rebuild it each time. Now here is where many project managers stop. Whichever way you like, you can quickly pull tasks, milestones, or summary tasks to a view and help create a snapshot of key activities based on your schedule. Once the timeline view is built, you can click on any task in the timeline and format it from the Format Ribbon tab. Another method is to simply highlight the row and drag the task object to the timeline view. Step 2: Right click on any task or milestone you want to put on the timeline and choose from the sort cut menu Add to Timeline, or select the task by clicking on it and then use the Add to Timeline button on the ribbon (as seen here on the Task Tab). Build timeline in MS Projectįirst of all, let’s help you build your timeline (the steps will be the same for building each new view). All without having to replace or rebuild your views. pdf or copy and paste out to different audiences who are not going to have or use MS Project.

I’m going to show you how to have multiple timeline views (named) for different audiences so that you can, at will, change, export, print. I f you are spending more than 30 minutes once a week managing your schedule(s), then you are spending too much time and there are some knowledge gaps which you can fill with a little training. Since you may have different audiences that want to see different milestones, what we often do is completely rebuild the timeline view each time to showcase different values to each audience. This topic isn’t how to build a timeline, but how to have multiple timelines all within a single schedule.

For years, project managers would have to delay presentations to build a separate Visio or PowerPoint view to communicate a high level roll-up to different stakeholder audiences. The idea behind this is simply that Gantt charts can be too weighty and busy, or in some cases, too detailed for some audiences. One of the key features of MS Project is called the timeline view.

What is timeline in ms project